Position: Part Time (15 - 20 Hours Per Week) Personal & Administrative Assistant
Reporting Relationship: This position will report to two people: the COO / CFO and the President of HVS Asset Management – Newport and HVS Hotel Management which are divisions of HVS.
Location: The division is headquartered in Tiverton, RI

GENERAL RESPONSIBILITIES:
As a team member, your ultimate responsibility is to help the COO / CFO and President of these divisions of HVS to be efficient and productive by assisting them with administrative and personal tasks in order to save them time.
 
SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
  • Organizing and maintaining physical and electronic files
  • Monitoring and ordering all office supplies
  • Input and reconciling personal bills in Quicken
  • Processing paperwork, filing and scanning
  • Picking up and sorting mail
  • Making bank deposits (no cash)
  • Occasional drop offs and pickups at airport and train station (mileage reimbursed)
  • Personal errands
  • Other appropriate projects and tasks which may be assigned from time to time.
ESSENTIAL TRAITS:
  • Strong mathematical
  • Sincere delight in helping others with their tasks
  • High ethical standards
  • Discretion in handling personal matters oof others
  • Ability to handle multiple tasks and demands simultaneously and professionally
  • Ability to respond to feedback and suggestions positively and without defensiveness
 POSITION REQUIREMENTS:
  • Minimum 2 years experience in office setting
  • Highschool diploma or GED
  • No fear of computers and general ability to use the inteernet for searches / shopping
  • Basic understandiing of Microsoft Word & Excel is desirable
  • Experience with Quicken is desirable
  • Strong communication skills, both oral and written
  • Well-organized and assertive
  • Extremely proficient with appropriate technologies and financial applications and systems
  • Passing credit and criminal background checks and being properly documented to work in the U. S. (documents are verified) 
  • Availability and dependability in meeting a 15 to 20 hours a week flexible work schedule
KEY RESULT INDICATORS:
  • Timely and accurate execution of tasks
  • Confidence of co-workers and clients
  • Supporting the achievement of the goals of other team members
  • Supporting individual business development goals while working in a team environment.
  • Timely, successful, and efficient project completion of tasks
  • Complete and accurate record keeping, communicating and reporting on a contemporaneous basis
  • Positive and cooperative relations with your peers
COMPENSATION: The compensation is $15 - $16 an hour paid twice a month (All approved out-of-pocket expenses are reimbursed)